Faculty of Applied Social Sciences and Humanities
Faculty of Commerce & Business Studies
Faculty of Education
Faculty of Law
Finance

Pay-I Section

Faculty and Non-Teaching Officers)
  • Pays salary and other dues as per entitlement.
  • Maintains all records so as to ensure that service benefits of the employees are correctly paid on due dates.
  • Advises administrative and executive authorities on matters relating to entitlements of University employees.
  • Ensures payments and checking of claims to Pay and Allowances viz. Regular Salary Bills, Arrears Bills due to Pay Fixation, Leave Encashment Bills, DA Arrears Bills, Officiating Allowance Bills, Honorarium Bills, Tuition Fee Bills of Teaching Staff and Non-Teaching Officers.
  • Ensures payment and recovery of leave salary and Pension contribution in respect of employees lent for service on deputation to and from other departments of Central/State Govt./Statutory Bodies.
  • Classifies all receipts and payments brought to account through Pay Bills or other claims dealt within the Section.
  • Ensures remittance of amounts deducted from the pay to the concerned Finance Sections viz. GPF (General Provident Fund), CPF(Contributory Provident Fund), NPS( New Pension Scheme) subscription, EGIS ( Employees Group Insurance Scheme) contribution, LIC(Life Insurance Corporation) premium, Income tax, Health Centre contribution, Conveyance/Computer Advance, T&C(Thrift and Credit Society) Recovery, Licence Fee, Electricity & Water Charges, LTC Advance Recoveries, Bank/Court Recoveries, HBA(House Building Advance), Welfare Fund contribution, Union/Association's contribution, made from Pay & allowances.
  • Provides monthly expenditure report to Finance (Budget & Accounts) Section.
  • Prepares Form-16 and issue to the concerned employees.

Pay-II Section

(Non-Teaching Employees up to Section Officer and Technical Employees)
  • Pays salary and other dues as per entitlement.
  • Maintains records so as to ensure that service benefits of the employees are correctly paid on due dates.
  • Advises Administrative and Executive authorities on matters relating to entitlements of employees.
  • Ensures payments and audit of claims to Pay and Allowances viz. Regular Salary Bills, Arrears Bills due to Pay Fixation, Leave Encashment Bills, DA Arrears Bills, Officiating Allowance Bills, Cash handling Bills, Honorarium Bills, Ad-hoc Bonus Bills, Tuition Fee Bills, Festival Advance Bills of Non-Teaching Staff up to the level of Section Officers including Contractual Appointments, Part Time, Ad-hoc, Daily Wagers etc. paid from the University's Budget.
  • Ensures payment and recovery of leave salary and pension contribution in respect of employees lent for service on deputation to and from other departments of Central/State Govt./Statutory Bodies.
  • Classifies receipts and payments brought to account through Pay Bills or other claims dealt within the Section.
  • Ensures remittance of amounts of various deductions viz. GPF (General Provident Fund), CPF(Contributory Provident Fund), NPS( New Pension Scheme) subscription, EGIS ( Employees Group Insurance Scheme) contribution, LIC (Life Insurance Corporation) premium, Income tax, Health Centre contribution, Conveyance/Computer Advance, T&C ( Thrift and Credit Society) Recovery, Licence Fee & Electricity & Water Charges, LTC Advance Recoveries, Bank/Court Recoveries, HBA (House Building Advance), Welfare Fund contribution, Union/Association's contribution, from Pay & allowances to the concerned Branches of Finance Section.
  • Provides monthly expenditure report to Budget & Accounts Sections.
  • Prepares Form-16 and issues it to the concerned employees.

Research Projects Section

Faculty members of the University undertake Research Projects sponsored by various funding agencies such as Deptt. of Science & Technology (DST), Deptt. of Biotechnology(DBT), Deptt. of Earth Science (Ministry of Environment and Forest), DRDO, ICSR, INSA, MHRD, UGC, e-pathshala and various other National and International agencies. For the performance of these Research Projects some human as well as financial resources are required. Since the Principal Investigators of the Research Projects are required to focus their entire endeavor on research work of the projects and the number of Research projects being considerable, the work relating to Financial Resources Management has been entrusted to 'Finance-Research Projects' Section of the University.

  • Pays salary to the persons engaged/employed for the project expeditiously.
  • Ensures payment to the vendors for procurement of equipment and consumables required for the projects.
  • Maintains all necessary records, correct and complete in all respect so as to render requisite Utilization Certificate and the correct Expenditure Statements in respect of the projects to the respective funding agencies.
  • Receives Research Project proposals from the faculty members for taking up with the funding agencies.
  • Scrutinises proposals as per guidelines for sponsored research projects and send them to funding agencies after obtaining approval of the competent authority.
  • Ensures receipt and accounting of grants from funding agencies after acceptance of the proposal by the funding agencies.
  • Scrutinises proposals for appointment of Staff for the Research Projects.
  • Ensures scrutiny, passing and payment of bills for salary of persons employed for the research projects.
  • Scrutinises proposals for procurement of equipment and consumables received from the Principal Investigator of the project and obtaining approval of the competent authority thereon.
  • Ensures scrutiny, passing and payment of bills of equipment and consumables procured for the projects.
  • Ensures scrutiny and payment of TA/DA Bills in respect of PI, Co-PI and Project staff engaged on the project;
  • Maintains Project-wise records for research projects undertaken, grants received (including foreign grants), expenditure incurred (OCR), Advance Payments made to the Principal Investigators, Cash Book, TDS deducted from Vendors and employees, Salary Register and Project files etc.
  • Ensures verification of Expenditure Statements and Utilisation certificate in respect of the various projects.

Budget Section

  • Prepares Financial Estimates (Budget Estimates) of Receipts and Expenditures of the University.
  • Ensures completion of information with regard to proposed expenditure of 84 Departments, 16 Faculties and 19 Halls and Hostels.
  • Liasions with MHRD and UGC with regard to Non-plan grants.
  • Submits quarterly reports to UGC/MHRD for both plan and Non-plan receipts and expenditure.
  • Presents the Financial Estimates before the Finance Committee for its consideration and comments.
  • Assists the Treasurer in convening the Finance Committee meetings.
  • Submits the budget along with the recommendations of the Finance Committee to the Executive Council for its approval.

Disbursement Section

  • Pays Bills duly passed by other Sections of the Finance Wing through NEFT/RTGS/Bank transfer, etc.
  • Maintains Cash-books and Bank Accounts.
  • Advises bank(s) for Inter Bank Transfers and crediting the amount of pay and allowances in respective employee's Account.
  • Invests surplus funds.
  • Documents letter of credit and Foreign Bank Drafts.

Examination Bills Section/

Various type of expenditure in connection with the examinations is incurred by the four branches of the examination wing of the University. Since the volume of work relating to the financial resource management of the examinations is sizeable, the work of financial resource management has been entrusted to a separate Section known as 'Finance Examination Section' in the Finance Wing of the University.

  • Ensures payment of bills of various types of expenditure relating to the conduct of examinations by the University and colleges affiliated thereto.
  • Maintains records so as to render expenditure reports to the Budget and Accounts Section.
  • Ensures Scrutiny/Audit and payment of bills for expenditure incurred on account of :
    • Other Examination expenses such as stationery, computer stationery, contingency, Postage & telegram, printing of question papers, printing& binding of books, purchase of furniture, equipment, convocation, purchase of scientific materials, travel expenses etc.
    • Remuneration to examiners;
    • Invigilation and supervision;
    • Translation and tabulation
    • Preparation of Mark Sheets and Degrees;
    • Other repairs and maintenance of computers, departmental vehicles, equipment and furniture;
    • Office expenses;
    • Entertainment expenses;
    • Entertainment expenses incurred for the Office of Controller of Examinations/Dy. Controller of Examinations.
  • Pays advances to the authorities for incurring expenditure on the above accounts by them.
  • Monitors adjustment bills in respect of advances paid and audit of adjustment bills.
  • Maintains proper accounting of all payments made by the section such as Other Charges Register (OCR), Register of Advances, Register of TDS, Diary Register, Despatch Register of cheques and Despatch Register of other documents.
  • Ensures remittance of TDS to Income Tax Department and issue Form-16-A to the concern party.
  • Ensures reconciliation of bank statements with Cash Book in respect of Bank Account maintained by the Section.

Cash Section

  • Receives fees and other receipts pertaining to the University.
  • Deposits cheques/DDs into accredited bank immediately for crediting the same in the bank accounts of the University.
  • Maintains Imprest Account Register for noting petty payments viz conveyance charges, and other miscellaneous expenditure.
  • Receives cheques/DDs/ Foreign Currency(ies) form students, Departments/Colleges and other outside agencies and recording them in the Register of Valuables.
  • Maintains a separate record of fees, etc. in respect of Ph.D. students.
  • Scrutnises and pays library bills for procurement of books, periodicals and other charges and maintenance of OCRs.
  • Deposits Income Tax Deducted at Source (TDS), as applicable, from the bills of the vender's and files quarterly TDS return before the prescribed due date.
  • Refunds fee to the students.

Provident Fund Section

  • Maintains General Provident Fund (GPF) and Contributory Provident Fund (CPF) Accounts of the employees of University (North campus & South campus), Halls & Hostels and maintained Institutions namely- University College of Medical Sciences, School of Open Learning, College of Vocational Studies, V.P.Chest Institute and Miranda House.
  • Maintains Accounts of the subscribers to New Pension Scheme (NPS) in respect of new recruits to the University service from 01.01.2004.
  • Prepares Annual Accounts of the GPF and CPF and NPS viz Receipts & Payments Account, Income & Expenditure Account, Balance Sheet, Interest Accounts and Subscribers Accounts.
  • Ensures payments of advance/withdrawals/final settlement of Accounts to the subscribers from GPF/CPF.
  • Invests surplus amount of the GPF/CPF in long term deposits in Nationalised Banks/Govt. of India Bonds.
  • Allots Provident Fund Account Numbers to the newly appointed regular employees of the University.
  • Receives consolidated cheques along with schedules of subscription of GPF/CPF/NPS from the paying authorities.
  • Ensures entry of cheques in the register of cheques and accounting thereof in the Cash book of the concerned Fund Account. Remittance of cheques into Bank for crediting the amount in the concerned Account.
  • Ensures posting of subscription in the GPF/CPF/NPS Account of the subscriber concerned.
  • Ensures posting of amount of Advance/Withdrawals/Final Withdrawals in the GPF/CPF Accounts of the subscriber.
  • Ensures calculation of annual interest and crediting the same in the GPF/CPF Accounts of subscriber.
  • Prepares and issues GPF/CPF Annual Statement to subscriber. Ensures audit and payment of GPF/CPF Advance/Withdrawal/Final settlement and DLIS (Deposit linked Insurance Scheme) cases. Prepares Annual Accounts in respect of GPF/CPF/NPS. Deals with New Pension Scheme.

Engineering Section

  • Obtains sanction of the Competent Authority for award of work.
  • Ensures scrutiny and payment of works bills.
  • Processes bills submitted by various Departments/Centres/Faculty under Plan Grants (XII Plan/DBC/Excellence Grant sanctioned by the University.
  • Maintains necessary records relating to plan grants so as to submit accurate utilisation certificates to the UGC/MHRD.
  • Seeks allocation of funds from Dean (Planning) and communication to the Engineering Deptt.
  • Ensures scrutiny of Deviation, Extra Items/substituted items statements.
  • Ensures refunding of Security Deposit of contractors.

Fellowship Section

  • Makes payment of various fellowships and scholarships to the fellows, scholars and students awarded from the maintenance grant of University, UGC, CISR, ICAR and other agencies, endowments and Trust Funds.
  • Makes payment on account of various Medals, Prizes and Book Grants awarded to the students.
  • Maintains necessary records, correct and complete, in all respect so as to render utilisation certificate and correct expenditure statements to the concerned agencies and to render Annual Accounts to Finance-Accounts Section.
  • Maintains lists of Fellowships, Scholarships, Medals and Prizes awarded to the Fellows, Scholars and Students of University.
  • Receives of sanctions of award and maintenance of files thereof.
  • Claims Grants-in-Aid from the funding agencies awarding the fellowships/scholarship. Ensures scrutiny and payment of bills on account of various fellowships and scholarships to the fellows, scholars and students awarded from the maintenance grant of Delhi University, UGC, CISR, ICAR and other such agencies, endowments and Trust Funds.
  • Ensures scrutiny and payments of bills on account of various Medals, Prizes and Book Grants awarded to the students.
  • Maintains of Registers of Fellowships, Scholarships and Cash Books for accounting the amount of grants and payments made there from.
  • Ensures reconciliation of bank statements with the cash books.
  • Prepares Annual Accounts.
  • Maintains Endowment/Trust Funds Accounts.
  • Invests surplus fund out of the above funds.

Annual Accounts Section

  • Compiles and prepare accounts in conformity with accounting principles which exhibit a true and fair view of the University affairs.
  • Provides meaningful information for preparation of budget estimates; provides concise budget and controls reports to all levels of University Management as also identifies the heads of accounts showing wide functions.
  • Provides reports necessary for proper fund utilisation and ensures an efficient financial management and control.
  • Collects data for compilation of Annual Accounts of the University, Provident Funds, University Press and Halls & Hostels.
  • Compiles Annual Accounts of the University, Halls & Hostels,University Press and Provident Funds.
  • Submits unaudited Annual Accounts before Finance Committee for consideration and comments.
  • Submits unaudited Annual Accounts duly considered by the Finance Committee to the Executive Council for its approval.
  • Submits unaudited Annual Accounts to Director General of Audit (Central Expenditure) for certification of accounts and Separate Audit Report (SAR)
  • Submits Annual Accounts along with SAR to the Ministry of Human Resource Development for placing the same before parliament
  • Submits final Annual Accounts and SAR to the Finance Committee and Executive Council
  • Submits final Annual Accounts and SAR to the Court.
  • Maintains paid vouchers and their weeding out.

Bill Paying Section

  • Ensures payment of bills relating to various types of expenditure falling under the budget head 'Other Charges' incurred by various Departments/Centres/Offices of University. Ensures payment of LTC, TA, Overtime and Honorarium claims of the employees of University.
  • Maintains all necessary records correct and complete in all respect so as to render correct reports to the Budget & Accounts Branch of Finance Section.
  • Ensures scrutiny and payment of bills on account of other charges debitable to Maintenance Grant-I.
  • Ensures scrutiny and payment of bills on account of purchase of goods and medicines of WUS Health Centre debitable to Maintenance Grant-I.
  • Ensures scrutiny and payment of bills on account of Honorarium and Overtime allowance to Non-teaching staff of University, Guest lecturers and visiting faculties debitable to Maintenance Grant-III.
  • Ensures scrutiny and payment of bills on account of salary of part-time Doctors in respect of WUS Health Centre (North).
  • Ensures scrutiny and payment of bills for Co-operative Teaching of the Department of Social Work.
  • Ensures scrutiny and payment of bills on account of Traveling Allowance.
  • Ensures scrutiny and payment of bills on account of Leave Travel Concession.
  • Ensures scrutiny and payment of bills of Entrance Examination Charges(EEC) i.e. expenditure incurred by the Departments in connection with Entrance Examination such as remuneration, salary of contractual staff, stationery, printing and telephone charges, etc.
  • Ensures scrutiny and payment of bills out of Additional Resources Generation Fund (ARGF) generated by various Departments i.e. the expenditure incurred by the Department/Centre in connection with the various Academic activities of the departments including salary of contractual staff, purchase of equipment, stationery, books furniture, etc., telephone charges and printing charges, etc.
  • Ensures scrutiny and payment of bills relating to R&D Grant sanctioned to various faculty members out of Plan Fund.

Medical Bills Section

  • Ensures payment of medical reimbursement claims of serving as well as retired employees of University.
  • Maintains necessary records in all respect so as to render correct reports to the Budget & Accounts Sections.
  • Ensures scrutiny and payment of medical reimbursement claims of the employees of University in respect of expenditure incurred by them in connection with medical attendance/treatment obtained in OPD (out-patient door) and In-patient including in the cases of emergency.
  • Ensures scrutiny and payment of bills of hospitals relating to the medical attendance/treatment provided by them to the employees of the University/beneficiaries under 'Direct Payment Facility' as per the agreement with the University.

Bank Reconciliation Section
  • Reconciles bank statements with the cash books in respect of 22 Bank Accounts of the University.
  • Receives and Refunds library security and science caution money and preparation of Annual Accounts thereof.
  • Invests surplus amount held In library security and science caution money Account.
  • Transfers amount of unclaimed library security & science caution money, interest received in the Accounts including interest on FDRs, to the VC's Student Fund Account.
  • Ensures payment of bills relating to Delhi Law Reviews & Law journals procured by Law Centres.
  • Ensures receipt/collection of bank statements from the bank(s) monthly
  • Ensures receipt of data of library security and Science caution money collected by Finance-Cash Section, Departments of the University and Colleges.
  • Maintains two cash-books in respect of library security and science caution money and remittance of cheques into bank.
  • Ensures refund of library security & science caution money.
  • Invests surplus funds of library security and science caution money.
  • Prepares Annual Accounts of Library security and science caution money.
  • Transfers amount of unclaimed library security & science caution money, interest received in the Account including interest on FDRs to the VC's Student Fund Account.
  • Ensures scrutiny and payment of bills of Law Journals and Delhi Law Reviews.
  • Maintains TDS Register and files quarterly return of TDS.

Pension Cell

The Pension cell is entrusted to fix the Pension, family pension, commutation of pension, revision of pension, additional pension, gratuity, etc., of both for teaching & non- teaching of the University as well affiliated colleges. Based on the service particulars submitted by the Establishment branch of University as well as the affiliated colleges, the terminal benefits of the respective employees i.e. fixation of pension, commutation of pension, gratuity, etc. is being calculated/fixed and after vetting of the Internal Audit (IAO), the same is put up to the competent authority of the University for approval.

After approval of the competent authority, the bill for payment of commutation and gratuity in respect of the employees of the University is being prepared by the Pension cell and the same is sent to the Finance V section disbursement. The pension payment order (PPO) in respect of the employees of the University is being prepared by the Pension Cell and the same is sent to the State Bank of India (SBI), DU branch for disbursement.

As far as the fixation of the pension in respect of the employees of the affiliated Colleges are concerned, the approval / sanction of the competent authority of the University is being communicated to the respective colleges as the disbursement of pension is within the ambit of the colleges.

Highlights
  • Assesses pensionary benefits of retiring/retired employees of the University.
  • Gets the pensionary benefits sanctioned from the competent authority.
  • Notifies the pensionary benefits and arranges prompt payment thereof.
  • Maintains a register of employees due for retirement within eight months.
  • Forwards pension papers to the retiring employee of the University and its Halls and Hostels advising them to submit the same duly completed in all respects so as to reach the Head of Office not later than eight months prior to their date of retirement.
  • Ensures scrutiny of pension papers in respect of retiring employees (Teaching and Non-Teaching) of the University, Halls and Hostels received from the Estt. Branches.
  • Ensures scrutiny of pension papers in respect of retiring employees (Teaching and Non-Teaching) received from the Principals of the affiliated or the constituent Colleges receiving grants from UGC.
  • Calculates Pension, Commuted Value of pension, Family pension, Retirement/Death Gratuity.
  • Submits pension case to the Internal Audit Wing for vetting of calculation of pension, family pension, commutation of pension and Gratuity.
  • Obtains approval of the Competent Authority for sanction of pensionary award.
  • Prepares pension case files of the retiring employees and entering in the File Register.
  • Enters details of pensionary benefits in the "Pensioner's Master Register".
  • Ensures payment of Gratuity and Commuted Value of Pension (CVP).

House Building Allowance (HBA)/Conveyance Section

  • Pays HBA to the regular employees of University and ensures its recovery thereof.
  • Pays advances for purchase of Conveyance and Personal Computers and ensures its recovery thereof.
  • Scrutinises applications for advance of HBA in respect of teaching and non-teaching employees of University and its colleges.
  • processes documents for mortgage and surety bonds and other agreements as required under the relevant rules.
  • Maintains cash book of HBA Account.
  • Prepares Annual Accounts in respect of HBA advances and submission to Finance-Accounts Section.
  • Maintains broadsheets of HBA

GIS Section

  • Ensures payment for the expenditure incurred by the Scheme Coordinators in respect of various schemes sanctioned by the UGC out of Plan Grants.
  • Maintains necessary records correct and complete in all respect so as to render requisite utilisation certificate and the correct expenditure to UGC in respect of each Scheme.
  • Receives Plan grants-in-aid from the University Grants Commission (UGC) and notes the amount of grants-in-aid head-wise in the OCR.
  • Scurtinises proposals received from the Department Coordinator for procurement of items such as consumables, chemicals, glassware, books and journals and equipment, etc. sanctioned in the Grants-in-aid of the Project/Scheme and obtaining approval of the competent authority (PVC) for procurement.
  • Scurtinises proposals for appointment of staff on hiring basis and obtaining approval of the competent authority (PVC).
  • Scurtinises bills for procurement of items sanctioned in the grants-in-aid with reference to the provisions of General Financial Rules and other relevant rules and payment thereof.
  • Scurtinises records such as Files of projects, Register of projects/schemes, register of expenditure (OCR), register of advance payments made to programme Coordinators, register of TDS recovered etc.
  • Verifies expenditure statement and utilisation certificate in respect of Projects/Schemes received from the concerned Departments/Centres.
  • Renders expenditure report to Budget Section.

Income Tax Form for Financial Year 2019-2020

Form for Computation of Income Tax for the Financial Year 2018-19


 
 
 
 
 
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University of Delhi
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South Moti Bagh, New Delhi, Delhi - 110021